Features:

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• Create professional diagrams easily with ready-made templates and shapes

• Build and validate diagrams that support industry standards, including BPMN 2.0 and UML 2.5

• Use your finger or pen to draw and take notes naturally on touch-enabled devices

• Create database visualizations using built-in database model diagrams

• Collaborate with others by adding and replying to comments within Visio

• Link diagrams to live data from internal and external sources

Overview:

Turn complex ideas into clear visuals

• Work as a team to easily create and share data-linked diagrams to bring your ideas to life.

• Get started quickly with ready-made templates and thousands of customisable shapes

• Collaborate with others and share diagrams seamlessly

• Connect diagrams to real-time data to gain insights and make decisions quickly

Create and share professional diagrams:

Simple, secure sharing

• Share your diagrams from secure online repositories, like OneDrive for Business and SharePoint (sold separately).

Supports industry standards

• Visio’s huge shape library supports Unified Modelling Language (UML) 2.5, Business Process Model and Notation (BPMN) 2.0 and Specification and Description Language (SDL).

Easy data linking

• Connect your Visio shapes and diagrams to data from common internal and external sources. Insert data graphics or use formatting to reflect changes in the underlying data in your diagram.

Additional Benefits:
Flexible editing

• Change shapes in existing diagrams without losing your layout and shape connections, making it simple to adjust the look of your diagram without losing the work you’ve already done.

Real-time presence indicators

• See where co-authors are working in the canvas with a simple presence indicator for files saved in the cloud.

Simultaneous teamwork

• See who’s working on which part of the diagram, get notifications about changes and choose when to merge those changes into the master file.

Supports multiple data sources

• Visio supports Microsoft Excel workbooks, Microsoft Access databases, Microsoft SharePoint Foundation lists, Microsoft SQL Server databases, Microsoft Exchange Server directories, Azure Active Directory information and other OLEDB or ODBC data sources.

Data-driven diagramming

• Automatically generate organisation charts from data sources like Excel, Exchange or Azure Active Directory.

AutoCAD support

• Ability to import DWG files, including enhanced file format support.

Top Questions:

Why can’t I open files created with Visio Professional 2013, Visio Standard 2013 or Visio Plan 1 and Visio Plan 2 using earlier versions of Visio?

Visio Professional 2013, Visio Standard 2013 and Visio Plan 1 and Visio Plan 2 introduce a new XML-based file format that earlier versions of Visio may be unable to open. Visio Professional 2016 and Visio Standard 2016 keep the XML-based file format. You can save files that were created in newer versions of Visio in the Visio 2003‑2010 Drawing (VSD) format, which earlier versions of Visio can open. To do this, on the File menu, choose Save As. Once a location has been selected, change the Save as type to Visio 2003-2010 Drawing.

I’m working in Visio Professional 2016 or Visio Standard 2016 with a file created in Visio 2010 or earlier, and I’m not able to access some of the features in the new Visio. What could be wrong?

When you open a file created with an earlier version of Visio in the new Visio, some features will be disabled for compatibility. Converting the file to the new Visio file format will enable all features. To convert a Visio 2003-2010 drawing to the new file format, on the File menu, click Info, and then click Convert.

What are the differences between Visio Professional and Visio Plan 2?

Visio Plan 2, available as a subscription, includes the same capabilities as Visio Professional 2021. In addition, such cloud-only features as Data Visualiser, Database Reverse Engineering, Improved support for the AutoCAD drawings has been introduced. Visio Plan 2 also allows each user to install Visio on up to five PCs running Windows 11, Windows 10, Windows 8 or Windows 7. It automatically installs the latest updates (both feature and security) for the duration of the subscription.

Which version of Visio should I purchase?

• Visio Plan 1 is best for addressing basic diagramming needs allowing a user to create and share simple diagrams in a favourite browser. Visio Plan 2 is the industry-leading diagramming and visualisation solution, offering ready-made professional templates and 250,000 shapes meeting industry standards, including BPMN 2.0, UML 2.5 and IEEE, ability to overlay data on top of diagrams, and all the functionality of Visio Plan 1, including 2 GB of OneDrive diagram storage.

How can I learn about options for licensing Visio?

• For information on how to license Visio, please visit our licensing page.

How do I buy a Visio subscription?

• Both Visio subscription plans are offered as a monthly or annual subscription. See details for plans and pricing. Both plans can be added to Microsoft 365 tenant and account.

How can I ask a question that is not covered here or send feedback about Visio?

• To ask questions or provide feedback, please connect with us on the Visio forums, including the Visio Answers forum or the Visio MSDN forum.